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Mailing List Etiquette
(in answer to a request for a forum, 091215)
A forum or bulletin board may be handy for the club but this message list can function well if people understand how it works:
Replies go back to the list so everyone sees them. The idea of this is to encourage people to engage in a club-wide conversation.
DON’T bother replying just to say “me too” unless a discussion specifically asks for everyone’s opinion. If you have something valid to contribute to the conversation, do so.
Keep replies brief. Everyone has an opinion but no-one wants to read 3 pages of blurb. Also don’t add attachments unless really necessary as many people don’t want to download them – particularly if they’re on dial-up or mobile with limited bandwidth.
Remember the club (and email list) is about flying gliders. If your message is relevant to that, send it to the list. If not send it to your friends instead.
The advantage of an email discussion group is that the messages arrive in people’s inbox. They don’t have to visit a forum or bulletin board to read messages.
Letter from JD Dec 2009
I would like you to use this list productively as I am still seeing too many emails and replies appearing on this site that are primarily directed to just one person. Things like “Hey me too” or “Great one”, “That’s what I do” or “I hear you” etc. Also some members like to make silly comments to, I suppose, show off their special genius to all the others in the club.
I’d like to repeat EVERYTIME THAT YOU HIT THAT REPLY BUTTON IT GOES OUT TO 40 PEOPLE. Most of these are simply not interested in having their email address clogged with meaningless “chit chat”. Also Russell’s subtle, or is it not so subtle, point about deleting previous messages to save space still applies.
I heartily endorse emailers who are attempting to disseminate knowledge and give practical tips on flying to other members, or those who are seeking answers to a particular problem that they feel others might be able to help with, or to make an announcement of some sort to all. That’s what this site is all about!
If you wish to discuss the weather with your mate or want to work out the details of that next trip away then you should get their email address off the list and chat to them privately or even make up your own group list, like some of our members already do.
4 Responses to Mailing List
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Mailman FAQ, quite a good one:
From: Jerry Leach
> To: John Duffy
> Sent: Tuesday, December 06, 2011 10:32 AM
> Subject: the club’s email list
> Dear John,
In a recent email you mentioned that anyone who wishes to be taken off the Club’s email list would be spared the more forum – oriented content (that tends to rapidly fill up the inbox), but that they would still receive important meeting minutes and committee notices.
What I see as an important function of the club’s email list is for the instructors and individual members to notify all of us about general safety issues and/or airworthiness issues of particular aircraft. Your recent email about the inaccurate airspeed readings of YHB’s ASI is a good example of the kind of information that I think should be received by all club pilots.
I would like to see our club’s email list to be used for such notifications which directly affect our membership and our flying situation and for a separate Club Forum email list to be established for those who wish to share that kind of ‘general aviation info’, humour, etc that is more appropriate for a forum.
There are instructions on the club’s website about the option for a daily journal of the club’s email list.
I totally agree that it’s essential for all members to be informed of safety issues and the like, and therefore I *strongly* suggest that anyone who feels overwhelmed with reading several emails per day take this option.
Members may also follow some of the other options outlined about using for instance a Gmail account to advantage.
We already have more than sufficient email lists, and the task of maintaining them can become as onerous as does repeatedly answering the same questions and well-meaning suggestions.
The systems which are in place now have taken literally hundreds of hours to set up and refine, and are under constant revision. It would help the administrators enormously if members would read the instructions and if they are not self-explanatory either post to the list or better still post their questions on the site.
There is more information on the club’s gmail account, firstname.lastname@example.org – get the logins from JD or one of the other members.
Documents include a complete club membership list with contact details.
Q: What are logins
A: Username and Password